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Report your time
Start with unexplained project hours, build a new Time report for one project, then group by task to see where the hours went.
What you'll achieve
Explain five hours shown on Riverside Apartments by building a new Time report, filtering to the project, and grouping by Task.
You'll end up with: A clear read on where Riverside Apartments' five hours came from, plus the distinction between organisation-wide report building and personal reporting on Time.
Before you start
A project's Time tab is already a live report on that project's entries, filters, grouping, sorting, and search built in. We'll pick up Riverside Apartments at Northlight Architects, question its five logged hours, and build a standalone report that explains them and sticks around to reuse.
The project Time tab is your capable first stop
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On Riverside Apartments' Time tab, the total row already reads five hours. Where did they come from?
The Time tab isn't just a number, it's an embedded report with its own filters, grouping, sorting, and search, and grouping it by Task right there would already answer this. We'll build a standalone Time report instead, since one built from Reports isn't locked to Riverside Apartments and stays around after you've answered today's question.
Start a new Time report
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Open Reports from the main navigation, not the Reports tab inside Time.
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Choose the Time entity tab, so every report on this list is built from individual time entries.
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Click New to start a fresh report rather than opening one that already exists.
A new Time report doesn't open empty. Staff, Project, Task, Date, Hours, Billable, and Status are already sitting on the table as its sensible starting columns, Task and Hours being exactly what this question needs.
Task and Hours are already on the table the moment a new Time report opens. There's nothing to add for this question, only a filter and a grouping.
Narrow it, then split it
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Add the Project filter and choose Riverside Apartments, so only this job's entries remain.
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Group the report by Task. The entries split into Concept Design and Client Workshops.
Project is both a default column and an available filter. Use the column to keep project context visible in each row, and use the filter to narrow the report to one or more projects.
Read the answer
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Read the subtotals: three hours against Concept Design, two against Client Workshops, five in total, the same number the project's Time tab showed.
Three of the five hours went to Concept Design, two to Client Workshops. The report didn't change the total, it explained it.
Time keeps a personal view of your own hours
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Return to Time from the main navigation.
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Open its Reports tab, scoped to your own logged time.
That view runs on the same reporting engine as standalone Reports, filters, grouping, and all, but it's locked to your own entries. It's the place to check what you've logged without pulling in anyone else's time.
Troubleshooting
- This isn't the Reports tab inside Time. Time's embedded tab is locked to your own entries; the standalone Reports page you opened from the main navigation covers the whole organisation and lets you save a report, like the one you just built, to reuse.
- Project narrows the rows, it doesn't label them. Filtering to Riverside Apartments removes every other job's entries, but the table itself still identifies each row by its Task, not by project.
- Grouping only reshapes what's already filtered. Group by Task before adding the Project filter and you'll see every task anyone has ever logged against, not only this job's two.
- Equivalent report scopes should produce the same total. If they differ, compare the project, date, resource, status, and any saved report filters, along with the columns and permissions applied to each view.
Where this fits next
This report answers "where did the time go" for one project. The same approach, filtered differently, is how you'd check a whole team's week rather than one project's. To build a report shaped around a different question entirely, see build a custom report.