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- Control access to business finances
- Control access to rates
- Control who can create projects
- Control project administration
- Control staff and team management
- Control expenses and claims
- Control report definition editing
- Control access to contacts
- Give full project control with Owner
- Manage project work without changing money
- Let project members edit tasks safely
- Share a project safely with Viewer
- Let a team lead coordinate shared work
- Share teammate profiles without management access
- Keep team members focused on their own work
- How Monument models finance
- Revenue from resourcing
- Fixed fees
- Formula based pricing and construction cost
- Modifiers: contingencies and discounts
- Recurring and periodic fees
- Progressive billing
- Budgeting costs
- Recording expenses
- Revenue from expenses
- Pricing templates
- Operational expenses
- Recording revenue entries
Recording revenue entries
Record revenue earned outside Monument's own invoicing and link it to the right fee line, so a specific fee's own figures see it, not just the task's totals.
What you'll achieve
Record revenue earned outside Monument invoicing and know exactly which figures see it right away, versus which need it linked to a fee line first.
You'll end up with: Confidence recording revenue earned outside Monument invoicing, and knowing exactly which figures see it immediately versus which need the fee-line link first.
Before you start
Not every dollar a practice bills goes out on a Monument invoice. A firm migrating from another system carries revenue it already billed there, and some practices keep billing part of their work outside Monument entirely. A revenue entry records that reality: a date and an amount, on a task or project, that Monument should treat as billed even though no Monument invoice produced it.
We'll record revenue Northlight Architects already billed for Concept Design on Riverside Apartments before the practice finished moving onto Monument.
Record the entry
- 1
Open Riverside Apartments' Billing tab and choose Add revenue entry.
- 2
Enter the Date the revenue was actually earned and the Amount.
- 3
Add a Description if it helps explain where the money came from.
- 4
Save. The entry appears in the Actuals list alongside any invoiced lines.
A revenue entry can also belong to one fee line
A saved revenue entry already counts as billed money on its task. Linking it to one of the task's fee lines, the same fee lines an invoice bills against, is what lets a specific fee's own figures see that money too, not just the task's totals.
- One fee line on the task. Monument links the entry to it automatically. Nothing to choose.
- Several fee lines. A Fee line field appears on the entry, and it's required: pick the one this revenue actually belongs to.
- No fee line at all. The entry still saves. It still counts as billed revenue on that task everywhere Monument reads task-level revenue, it's just not attributed to any one fee, so a later fee-specific figure like an invoice's Previously billed line can't see it yet.
An entry with no fee line shows a warning icon in the Actuals list: not counted against a fee, open it to pick one. Open the entry any time a fee line gets added to the task and choose it there; from that point it counts against that specific fee instead of only the task as a whole.
Where a revenue entry counts as billed
A revenue entry counts as billed money on its own date the moment it's saved, whether or not it's linked to a fee line. What the link changes is whether that money is attributed to one specific fee, which matters wherever Monument bills against a named fee rather than just a task:
- Task-level, linked or not: the Billed to date and Remaining to bill report measures, the schedule's revenue graph and its period panel (both label this money Billed (before tax) the moment there's real revenue to show), Invoiced this month on the Home dashboard, and the Recorded revenue report measure.
- Fee-specific, linked entries only: the invoice editor's Previously billed and Progress to date figures for that particular fee line, and milestone billing, where a later billing milestone on the same fee only claims what's genuinely left. An unlinked entry's money isn't visible to either of these until it's linked, even though it's already counted at the task level.
Billed to date and Remaining to bill add up every task in a stage regardless of linking, so an unlinked entry still reduces what reads as remaining there. But if that stage has more than one fee line, Monument can't tell which fee the unlinked money belongs to, so no single fee's own progress reflects it until someone picks one.
A revenue entry, linked or not, can push billed money past the fee it belongs to (or the sum of a stage's fees). Monument doesn't refuse the amount: once it's linked, the invoice editor shows its usual over-billing warning for that fee line, the same warning a real invoice would trigger, rather than blocking the save. Unlinked, Remaining to bill simply goes negative instead.
Recoverability and effective hourly rate are ratios over hours actually consumed by an invoice. A revenue entry doesn't consume any hours, so it never moves either figure, no matter how it's linked.
Migrated CoinCraft revenue links itself
Practices moving from CoinCraft bring their change-log revenue in as revenue entries during the import, and the same single-fee rule applies automatically: where the phase they land on has exactly one fee line, the import links them to it the same way a hand-entered one would be. A phase with no fee line, or several, stays unlinked and counted on the phase task in the meantime, exactly like a manually recorded entry with no obvious home, until someone links it by hand.
Troubleshooting
- The Fee line field won't let me save. The task has more than one fee line, so Monument needs to know which one this revenue belongs to. Pick one from the list.
- A revenue entry doesn't show up in an invoice's previously billed figure, even though it's already in Billed to date. Open the entry and check its fee line. It's still counted at the task level, but an unlinked entry, or one linked to a different fee line, doesn't count toward the specific fee you're invoicing.
- The total looks higher than the fee. That's allowed. Check the invoice editor's over-billing warning on that line rather than expecting the entry to have been capped automatically.
Where this fits next
Milestones and planning revenue covers how a billing milestone claims what's left on a fee, the same net-of-what's-billed logic a linked revenue entry feeds into. Set a revenue target on the schedule shows where this revenue shows up on the schedule's revenue graph.